Companies hold events for many reasons such as to launch a new product, to make major announcements or simply to gather the corporate leaders and have some fun. No matter what, these events need to organized with extreme care as they will be all over the news and deals with the company’s reputation. If your boss assigns you to organize such an event, here are some of the easy steps you could follow to make the event a success.
- Set a theme
No matter what event you are holding, a seminar, a party or picnic, setting a theme will help in selecting your decoration, food, drinks, https://www.woolshed.melbourne/corporate-functions/, music etc. The theme would set the tone of the event and create the necessary ambiance. Make sure that you theme matches the purpose of the event and the crowd you are planning to invite. You cannot have a hiphop theme for a grand ball.
- Set a budget
It is not your money that you are spending and hence you need to talk to your employer and decide on a preliminary budget. Allocate sums of cash for each element of the event. Stick to the budget no matter what, and take approval of his before making any reservations. Make sure you get the cheapest options but remember to not compromise with quality. You need to uphold the company reputation.
- Visit the locations
Now is the time to start asking around and visitinf the vendors. Go check out venues that would suit your event. For example, if it a formal dinner, pick out a serene waterfront restaurant Melbourne that would suit the event well. Make it very clear the terms and conditions at the location. Ask if you can bring caterers from outside, buy beverage from outside, the time allocation etc.
- Set the menu
People come for any event looking forward to the food and hence it needs to be perfect. Talk to your caterer and set the menu according to your theme. If it is a beach party, go for seafood items and natural drinks. If you are serving alcohol, a professional bartender needs to be hired.
- Decorations and other
The ambiance of the event is created through the decoration and music. Go for cheap, easy to do but elegant decoration. Maybe you could gather some employees and make your own decorations rather than hiring a professional florist for it. Use lighting smartly since it could make a huge difference in appearance.
- Finishing touches
Run through the entire event in your head beforehand to identify loopholes or elements that you missed. Make a to-do list for the day and allocate people incharge of each segments for the event.